Whilst the idea of a paperless office has been around for some time, recent advances in technology, especially the move towards cloud computing, have now made it a realistic option for a number of businesses.
Going paperless can have a number of significant benefits for a business. A lot of these benefits relate to the storage of documents, ease of access, being able to share documents with colleagues and other businesses and generally improving the overall workflow and time management of the business.
What is important in this process is that it is planned and structured in such a way as to be really effective and safe. User One has a whole range of support tools that can help make this happen. Whether it be document storage, cloud computing, website and email hosting, electronic signatures or digital receipts, we can provide the necessary infrastructure and advice to make the transition as seamless as possible.
Switching to a paperless office is not usually a 100% operation. It is likely that any business will need to retain some type of capability to use and process paper. The intent is usually to reduce paper as much as possible. This can involve scanning documents wherever possible, storing them on a hard drive and/or in the cloud, making sure they are backed up and making them accessible or not to whoever you choose.
User One can help provide both the hardware and software to help you do this. We can advise on a wide range of workflow solutions, that include the best options for scanning and printing documents, and the best network solutions for storing and retrieving them.
It is important to remember that many clients of any business are likely to rely on paper for some time to come. This should be taken into account when planning your own path to a paperless office.
The change to paperless can offer significant savings and improvement, whilst at the same time potentially being vulnerable to a range of different types of cyber crime. Our expertise as an IT support team can help minimise these risks, and at the same time help to maximise the benefits available.
If you would like to talk this through further, please contact our support team today.